10 Most Common Questions for Your Wedding Planners

wedding planner questions
Source: Weddings by Mary

Your wedding day is going to be one of the best, most special days in your life. You and your partner will be investing a great deal of time, money, and emotion to get everything ready for your special day. If you are planning a wedding, especially if it’s your own, it can be fun and joyous, at the same time, nerve-wracking,  overwhelming, stressful, and confusing at times.

There is going to be a load of information you might be encountering for the first time, traditions and practices that you’ve never heard about, and processes that might have sounded easy at first only to find out it would take more than one person, or at least a week to complete.

A wedding planner is one of the most important wedding vendors you'll hire for your big day. Getting a wedding planner is a great way to figure this all out, plus, wedding planners and coordinators already know what the preliminary do’s and don’t are. It’s always best to start with a guide, and get a general idea of what you’re working with, so we have compiled a list of the 10 most common questions that couples ask during the wedding planning phase.

Getting a Wedding Planner

wedding planner questions
Source: Weddings by Mary

1. Are you available on my wedding date? 

This should be at the top of your list when getting a wedding planner. You want to make sure they’re available on the day of your wedding especially since they will handle most of the planning and contacting of the vendors. If your wedding is flexible, and you’d also like to work with a family member or two to plan your weddings, ask for some options and tips that you can consider when you finalize your timeline.

2. Can you work within our budget? 

This is the next thing you need to clear with your wedding planner. Most couples would expect that the wedding planner would handle most of everything from figuring out which colors to use to which vendors to choose for the wedding. It is very important to have a thorough discussion of your budget as early on in the process. This way, you and your wedding planner would be able to figure out which services are actually included with your budget, and your options as far as available venues, vendors, and other services that actually fit your budget.

3. What services are offered by the wedding planner? 

Wedding planners do not always list down what exactly their services are. Most wedding planners tailor-fit their services according to your budget or according to your interests and initial plans. Get a thorough explanation of the types of services that they offer for your wedding. For instance, you might already have most of your plans down, you’ve got a venue selected and paid for, and you’ve got your catering down as well, and all you would need is someone to coordinate on the wedding day. But if you have no idea what would be good or not, and you need the help of someone who has the experience, then you’ll want to make sure your wedding planner can help you from start to finish.

4. Can I get discounts through a wedding planner? 

Most couples feel that going through a wedding planner and someone who has experience means they would also have access to different vendors that offer various wedding services, thereby saving the time having to hunt down a separate florist, or caterer, or giveaway supplier. Discounts are really good if you can get them because it’s a great way to save money. However, keep in mind that you get what you pay for. Lower cost options are not always the best option. If your wedding planner provides you a lower cost option, and you are willing to pay a lower fee for something, make sure you manage your expectations.

5. I have specific ideas about my wedding - should I still get a wedding planner? 

Yes, and this is what is going to put you ahead of the game. Wedding planners love inspirational creativity, and it actually makes a wedding planner’s job easier if you know exactly what you want. This way, they can zero in on certain ideas and plans to help you pull off exactly what you want.  Work alongside your wedding planner, and get these plans underway. That way you’ll have more time to plan on other things, and you won’t be as stressed and you will be on top of your wedding planning.

6. I’m not as creative, how do I know what my wedding should look like? 

This is a common worry for most couples, how their wedding would look like and what style it should be. But remember, what’s important on your wedding day is embracing your personality, your style, your tastes, and your interests. The good thing about having a wedding planner is that they usually have a plethora of ideas when it comes to your wedding. You just need to communicate what your interest are, what you want to see, what you feel might make your guests enjoy the party, and run these ideas through your wedding planner so that they can let you know what works, and what doesn’t.

7. What do I need to consider if we’re marrying abroad? 

Destination weddings are amazing, especially if you’re marrying abroad like an authentic Greek wedding in Santorini, a traditional Japanese wedding, or that quaint homey feeling of The Cote d'Azur, there would be some considerations you need to think about. Look at any documentation or limitations that you need to complete or that might limit your wedding. There might be marriage requirements depending on a country such as being a permanent resident or having lived in a certain country before you can marry there.  Most destination venues can be more expensive than others, so find out from your wedding planner if this is something they handle, or if it is necessary to refer you to someone abroad in order for you to have your dream destination wedding.

8. How are vendors selected and how do we get involved? 

Making sure you have the best team with you on your wedding day, and it’s important to understand your planner’s selection process. One of the perks of getting a wedding planner is that they often invest time to build relationships with other wedding pros in the business. They will have a list of vendors for you to choose from if your venue or one of your other vendors do not have an affiliate list. Make sure you take down notes and the names of professionals they prefer to work with so that you can look into them yourself.

9. How many weddings have you planned? 

This usually comes up, and it’s totally normal. Experience is key when handling weddings and a very experienced wedding planner will be highly beneficial to you. If they have experience handling not just weddings specifically, but any large-group party and corporate events because technically, these events work almost the same way as a wedding. Have a list of questions and find out what you can about what their roles were, what kinds of experience they’ve had, and if there are any tried and tested practices that need to be implemented in your wedding set up.

10. How do you stay calm under pressure and how do you handle on-the-day problems? 

It’s very important to know how your wedding planner stays calm under pressure and how they handle problems on the day of the wedding. Find out what their back up plans are, how they stay organized to keep problems from happening, and what steps they take to fix unexpected issues if they happen.

Hiring a wedding planner is a big part of your wedding costs, but also one of the most important parts of hiring wedding vendors. With this list of questions for your wedding panner, you'll be sure to make the most of your vendor relationship.

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